Pipeline Dashboard
Your whole book of business at a glance: what you are pursuing, what is out the door, and how you are closing.
Pipeline Dashboard
Your whole book of business at a glance: what you are pursuing, what is out the door, and how you are closing.
Company
Your company profile powers everything
Set it once. Procura reads from it to find, score, price, and brand every pursuit.
Identityname, logo, contact, credentials, NAICS & PSC▾
Filled in once you have an active SAM.gov registration. These print on the About page of the response when populated.
▾NAICS Codes flag your primary; add as many secondary codes as your SAM.gov registration covers
Matched against each solicitation's NAICS to compute the Fit Score. i
▾Product and Service Codes (PSC) procurement classification, paired with NAICS
Classifies what the buyer is procuring; pairs with NAICS to filter opportunities. i
Introduction & Qualificationscompany narrative, capabilities, past performance▾
Document Hubreusable certs, capability statements, brochures▾
Your firm's reusable documents: certs, resumes, and capability statements that persist across pursuits and feed Personnel, Qualification Fit, and proposals.
Master Terms & Conditionsyour firm's MSA: articles + addenda, included in the proposal export ▾
Your firm's Master Service Agreement: commercial articles plus optional addenda, included in the proposal export so the package travels self-contained.
Three ways to build it: type clauses with + Add Article / + Add Addendum, Upload an existing MSA file (the parser extracts articles), or Generate Starter MSA tailored to your sector — then review and edit.
Addenda are per-pursuit: each has an "Applies to this pursuit?" toggle, and the export includes only the ones you mark applicable. The master toggle below controls whether the MSA appears in the Proposal Response export at all.
Master Terms Generator tailor a new MSA, or refine one you upload — review every clause after
Estimator Calibrationadmin only: calibrate estimate factors from your past project hours▾
Opportunities Pipeline
Market Searchsearch a source, then bring results into your pipeline▾
▸ Browse sources
Pipelineeverything you're watching, capturing, bidding, or submitted▾
Engagement Type
CommercialDocument Hub two ways to bring the solicitation in
Files are stored locally via IndexedDB (no upload to any server). Each bucket below is read by a different consumer: solicitation text drives Intake/RFP/Scope/Proposal; engineering text drives only the Cost Estimator. Use the dropdown on any row to move a file between buckets.
Paste the RFP, SOW, or notice text below, then Parse to auto-fill the Solicitation fields and seed the cascade. to see how it works.
Solicitationthe essentials that drive scoring and the cascade▾
Paste up top fills most of this. Review, then fill any gaps. Proposal Due anchors the cascade milestones (T-30 / T-14 / T-7 / T-0 Pink/Red/Gold Team reviews).
Cascade Readiness live status of what auto-populated
Each card shows whether the cascade has populated that section. Teal is filled; gold is still waiting on input, with a one-line note on what would unblock it. Attach or paste a fuller solicitation body to fill more.
RFP Worksheet
Capture the structure of the solicitation in one place. This drives downstream automation: the fit assessment, the contract-type-aware pricing volume, the response volume structure, and the high-level schedule. Spend 10 minutes here and the proposal practically generates itself.
This worksheet is the single source of truth for everything downstream. Fill the sections in order, top to bottom, and the rest of the tool tunes itself: the Fit Score recalculates, the Decision Scorecard inherits values, and the Proposal Response template adapts.
Most important choice: Section 1 (Response Mode). Federal RFP, Federal RFQ, Commercial Quick Quote, and On-Call all generate completely different documents. If a city engineer just emailed asking for a number on a small job, that's Commercial Quick Quote, not Federal RFP. Pick wrong here and you'll fight the tool.
Don't see a term? Open the glossary of every acronym (IDIQ, FFP, T&M, LPTA, QBS, etc.) — also available anytime from the ? button in the header.
1. Response Mode sets the formality and structure of the entire response
Pick the right mode and the rest of the workflow tunes itself: which submittals appear, what language goes in the cover letter and pricing volume, whether the scorecard gate applies, and what kind of document gets exported.
2. Solicitation Type
What's the contracting officer asking for? This drives how complex the response needs to be, a Sources Sought response is a 2-page capabilities statement; an RFP for a $5M IDIQ is a full-volume submission.
3. Contract Type
How will work be priced and billed? The pricing volume language regenerates automatically based on this selection. STRUXEN's primary comfort zone is FFP and T&M; the others are supported but the templates are shorter.
4. Required Submittals
Each submittal is classified as Required, Recommended, or Conditional for the current Response Mode. Required = bid is non-responsive without it; Recommended = industry-standard inclusion; Conditional = only when specific criteria are met (hover the badge for details). Switching Response Mode above re-tunes this list.
5. Evaluation Factors
How will the agency choose the winner? This shapes how heavily the response emphasizes price vs. technical merit.
Reads your attached solicitation (or your scope) and the evaluation method above. Writes ordered factors here, and feeds the Compliance Matrix and AI Evaluator Score.
6. SOW Sections / Tasks
List every discrete task the SOW describes. Each row becomes both a scope item and a section in the Technical Approach narrative, so don't skip any.
📍 Where to find SOW tasks in different document types
RFP (Request for Proposal): Look for Section C: Description / Specifications / Statement of Work. Tasks are usually numbered C.1, C.2, C.3 or similar. Section L (instructions) and Section M (evaluation) describe HOW to respond: not the work itself.
Standalone SOW PDF / Attachment: Often titled "Statement of Work" or "SOW" with numbered sections like 1.0, 1.1, 1.2. Each subsection is typically one task.
CSOW (Construction SOW): Construction projects use a CSOW that organizes work by CSI Divisions (03 Concrete, 05 Metals, 26 Electrical, etc.). Each Division section maps to a task.
PWS (Performance Work Statement): Used in performance-based contracts (service contracts, IDIQ). Look for "Tasks" or "Performance Objectives", each performance objective is a task.
Engineering Drawings: Each drawing or design package typically maps to one or more tasks. The sheet index lists everything to be designed/produced.
Submittals / Deliverables list: Often a separate attachment. Each required deliverable usually has a corresponding task that produces it.
💡 Three ways to get tasks into this list:
- Paste SOW text in Section 9 below → click ⚡ Parse SOW Text (regex-based, fast, works on numbered formats)
- 🧠 AI Generate from Snippet below (Claude reads pasted text and structures it, better for prose / unstructured SOWs). Requires Anthropic API key on Company tab.
- + Add SOW Task manually below
7. Deliverables what STRUXEN will furnish to the client
Explicit deliverables called out in the RFP/SOW: reports, drawings, data packages, certifications, briefings. Each deliverable should also appear in the Technical Approach narrative AND be addressable in the Compliance Tracker. 💡 Tip: Paste SOW text in section 9 below and the parser will detect lines starting with "Deliverable:", "Submit:", "Furnish:", or "Provide:".
8. CLINs / Pricing Structure
If the solicitation specifies CLINs (Contract Line Item Numbers), enter them here so the pricing volume mirrors the agency's structure. For simple RFQs, often just one CLIN.
9. SOW / Solicitation Text Capture optional shortcut
Optional shortcut for long or prose-heavy solicitations. ⚡ Parse SOW Text handles cleanly structured text (numbered tasks, "Deliverable:", "Excluded:"). 🧠 AI Extract SOW handles messy prose and also reads the attached solicitation PDFs. Either path fills sections 6 and 7 plus the Proposal Response Exclusions tab. If you already know your tasks, skip this and type them directly in section 6. Stays in this browser.
10. Attached Solicitation Documents mirrors files on the Intake tab
Read-only view of files attached on the Intake tab. Use the link below to manage uploads.
Scope Assessment
Break the solicitation into discrete requirements, then mark each as Covered, Partial, Gap, or Out of Scope. The coverage roll-up feeds the Technical Capability score on the Decision Scorecard.
Requirements
Decision Scorecard
Score each criterion 0–100. The weighted total drives the recommendation band. Weights default to STRUXEN's commercial baseline; switch the engagement type on the Intake tab to apply federal-mode weights (heavier past performance, lighter margin).
AI features require an Anthropic API key, set one on the Company tab. Heuristic scores (the auto-populated values you see now) are written first; AI scoring overwrites them with reasoned values.
Score each criterion honestly from 0 to 100. The tool weights and combines the scores to produce a single number that classifies the pursuit: ≥75 Recommended, 60–74 Conditional, 40–59 Not Recommended, <40 Not a Good Fit.
Why 60 matters: The Proposal Response tab is locked until your weighted score reaches 60. The gate exists so STRUXEN doesn't spend capture hours on responses we shouldn't be writing. If you really need to write the response anyway, switch the Response Mode (on the RFP Worksheet) to Commercial Quick Quote or On-Call, those bypass the gate.
The "Reason" field matters too: A score without a reason is opinion; a score with a reason is data. Future-you (and your capture lead) will thank you when comparing this pursuit against others.
Bid Economics
LOE and Margin are computed from the Cost tab. Enter Est. Value here only if it differs from the bid total (e.g. a multi-year IDIQ ceiling vs. base-year price).
Weighted Criteria Total: 100%
Scores are weight-normalized, so weights don't have to total 100%: raising one just lowers the others' share.
Cost Breakdown
Build up direct labor, ODCs, indirects, and fee. Totals roll up live and feed the Decision Scorecard's LOE and Margin metrics. Rates come from STRUXEN's published Federal Fee Schedule (NAICS 541330): pick the appropriate Rate Basis below.
💼 Rate Basis — STRUXEN Federal Fee Schedule v1.0
Standard rates are for prime / direct federal contracts. Teaming rates apply when STRUXEN is named as a subcontractor or teaming partner under a federal prime, typically 5–7% below standard. Custom keeps any hand-edited rates without overwrite.
Direct Labor — STRUXEN Federal Fee Schedule, NAICS 541330
buy.gsa.gov/pricing in a new tab pre-filtered to that category so you can compare your rate against other awarded GSA Schedule vendors. (GSA retired calc.gsa.gov and consolidated awarded labor rates into the new GSA Pricing tool.)
Other Direct Costs & Travel
Indirects & Fee
Defaults are illustrative: replace with STRUXEN's actual rate structure for the engagement type. For T&M with fully-burdened ceilings, set OH/G&A/Fee to 0 and the labor rate field on each line carries the full burden.
Price Validity & Escalation required language for federal proposals
The Price Validity statement tells the client how long they have to accept your price before you can revise it (FAR 52.215-1 typically requires at least 60 calendar days for negotiated proposals). The Escalation method controls how rates climb across option years on multi-year contracts. Both bake into the cover letter and pricing volume when you click "Regenerate from intake" on the Proposal Response tab.
Cost Roll-Up
High-Level Schedule
Plan phases with calendar dates (preferred) or week numbers (legacy). Add milestones for kickoffs, submittals, and approval gates. The timeline below renders both, with today's line and status colors.
📅 Dates first
Set the Project Start Date, then give each task a start/finish, bars land on a real calendar axis with the TODAY line. Leave dates blank to plan by week number instead.
🔗 Link tasks
Add a predecessor, or hit Auto-link FS to chain tasks. Recalculate shifts dates down the chain; dependency lines show the links.
◆ Milestones
Diamonds mark fixed gates (kickoff, submittals, approvals). A milestone can auto-date from a task's start or finish.
🎨 Visual Timeline
Filter rows, recolor with a theme, and Print the timeline exactly as shown.
Project Anchor anchors Week 1 to a calendar date; weeks auto-compute from this when phase dates are set
Tasks
Milestones fixed-date gates (kickoff, submittals, PE stamp, approvals)
🩺 Schedule Health automatic checks, updates as you edit, included on every plan
Suggestions are advisory: nothing changes until you press Apply on each one. The free Schedule Health checks above always run.
Visual Timeline
Color coding: ● Planned · ● In Progress · ● At Risk · ● Complete. Red border = critical path. Diamonds = milestones. The purple dashed line is today.
Technical Response
The technical volume: capability narrative, approach, key personnel, past performance, and quality assurance. Each section is editable. Sections with empty bodies are skipped on export.
Non-Technical Response
The business / cost volume: pricing summary, schedule summary, exceptions to the RFP, and references back to STRUXEN's master Commercial Terms (MSA) and Fee Schedule. The cost and schedule tables on export are pulled live from the Cost and Schedule tabs.
Exceptions & Deviations
List any RFP terms STRUXEN cannot accept as written, with a proposed alternative. Empty list means "no exceptions taken."
Proposal Response
The client-facing response, generated from your RFP Worksheet. This tab unlocks once your Decision Scorecard reaches at least 60 (Conditional band). Below that, refine the pursuit qualification first: the gate exists so STRUXEN doesn't waste capture hours on responses we shouldn't be writing.
Workflow: Each sub-tab has a Regenerate button that pulls from the right source for that section: the RFP Worksheet, the contract type, your intake details, or sensible defaults. Click it once to lay down a starting template, then edit. Templates are starting points, not final language: they save typing, not thinking.
Sub-tab order: Cover Letter → Executive Summary → Past Performance → Technical Approach → Management & Personnel → QA Plan → Safety / HASP → Schedule → Pricing Volume → Exceptions → Exclusions. Work through them in order. The Schedule sub-tab is a read-only mirror of your finalized Schedule tab (edit it on the Schedule tab, not here); the others pull from the RFP Worksheet, contract type, intake, or defaults.
What gets exported: The Preview & Export tab has two modes. Internal Decision Package = everything (scorecard, cost, response). Client Proposal Response = response volumes only, no internal data. The client mode is what goes to the contracting officer or commercial client.
Compliance Matrix
Every Section L instruction and Section M criterion as a tracked row, mapped to the proposal section that satisfies it, with an owner and status.
🧠 AI Evaluator Score
Reads your response the way a source-selection evaluator would, factor by factor: strengths, weak spots, and a fix jump. Scores against the Section M factors on the RFP Worksheet.
Advisory and point-in-time: an AI-assisted read of your current draft. Nothing is written to your proposal. The free matrix above always runs.